Human Resources can
arguably process more paper than any other department in the organization. From the time an employee is hired and
throughout his/her employment to the time of termination (and beyond),
documents are created and processed.
The creation of a secure and confidential employee master file
is critical to not only providing immediate access to documents from any
location, but to ensure the integrity of those documents from potential loss or
destruction. CoreIntegrator 3.0 can help
the HRIS department achieve those goals.
Unlike other company departments that typically need
one or two processes automated, the HRIS department has not only a much larger
number of business processes that can be automated but typically generates more
business forms than any other department.
Through features in CoreIntegrator, the HRIS department can automate any
number of processes including onboarding, termination, employee reviews and
transfers and much more. And for all
those paper based forms, the electronic forms designer is the perfect complement
to replacing paper documents.
Control, security, document integrity and 24x7 access
to those people who need those documents are all part of what CoreIntegrator
3.0 brings to the HRIS department.
There are many processes in the HRIS department,
including onboarding and termination that in some cases require fast and
efficient processing. Unfortunately due
to a variety of factors including decentralized offices or peoplethese
processes become bottlenecks and prevent the HRIS department from completing
their tasks in a timely basis. Automated
workflow can help expedite the process by electronically routing documents from
person to person so that the necessary documents are processed as fast as
possible. In addition, the information
collected throughout the workflow process can be used to update applications
such as an employee data base and eliminate the need for double data entry.
Consider a time off request form, a performance review
form, a transfer form – think of all the forms the HRIS department uses to
process requests. CoreIntegrator 3.0 has
a built in forms generator that allows companies to create and manage
electronic forms through workflow. Paper
is eliminated and an audit trail of the approval process is created and saved
for historical purposes. And of course,
all the data entered in the electronic form can be used to update other
business applications such as the employee data base.
Forms can be as simple or as complex as you need them;
fields can be simple text fields or drop down lists or even link to other data
sources. There is a concept of repeating
rows that allows the user to “expand” the form when entering multiple entries. Certain fields can be required fields and others
can be view only (for information purposes only) and workflow can use any value
to determine where the document (or form) is routed for approval.
Forms may also require backup information, so
CoreIntegrator provides a feature that allows users to electronically “staple”
documents to the form as supporting documentation. Electronic forms are the perfect replacement
to traditional paper based documents.
The integrity of an employee file folder is critical
for many reasons and having a solution that can ensure both security and
protection from loss or destruction brings significant value to the HRIS
department. Whether you want to provide
restricted access to department managers or to auditors or even down to the
employee level, CoreIntegrator can secure and protect your employee files from
unauthorized access but at the same time give people 24x7 access to the
documents they need to do their day to day business. CoreIntegrator uses Microsoft SharePoint as a
document repository but adds a sophisticated layer of security that you can
control as a document administrator or records manager.